Club Payment & Refund Request

To request a club reimbursement, a payment for services*, or an advance of club funds please follow the directions below.

1. Fill out the two-page Club Payment & Refund Request Form. On the Bursar Refund Request Form (page 2), you will either check the ACH box for Caltech students or Check Request box for services and non-Caltech people.
2. Send Club Payment & Refund Request Form to clubs@caltech.edu with scanned copies of receipts in the same PDF file.
3. You will receive two email confirmations:
   • When the payment request has been approved.
   • When the refund request has been processed. For Bursar Quick Pay Instructions, please visit bursar.caltech.edu/club-accounts/bursar-quick-pay

*Please note that payment for services (e.g., instructors, on-site vendors, etc.) require a W9 form be filed with the Procurement office prior to services being rendered.