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Refunds

Refund Request

To request an account refund visit the Bursar’s Office between the hours of 8:00 a.m. and 3:15 p.m. Note: The cashier window closes at 3:30 p.m.

Refunds on accounts can be made only if the account has an actual credit balance. Refunds will not be issued on credits created by “pending” financial aid. Refunds may be requested for of up to $500.00 in cash. In addition, a check may be requested for any available amount.

Refund Checks

Refund check requests are processed in the Bursar's Office. Checks are prepared and mailed by Payment Services within 15 business days to the address type “Mailing Address” as entered in access.caltech.edu in the "My Personal Information" section. If a student is registered for automatic deposit with the Payment Services Office in the Keith Spalding Building, then the refund may be received in 7 business days. (Automatic Deposit forms are also available at the Bursar’s Office front desk.)

Account Credit Balance

If a credit balance results from Federal Title IV programs (Direct Loans, Perkins, Pell Grants and SEO Grants) as defined by the U.S. Department of Education, the refund will be credited automatically to the Student Bursar’s Account. If the refund is created by a PLUS Loan, a refund check will be mailed to the parent obtaining the loan, unless we receive written authorization from the parent to issue the check to the student.

Refund of General Deposit

 Upon graduation or withdrawal from Caltech, the general deposit will be applied to the student's account. Any surplus will be refunded.