| Tuition
Refunds
A detailed explanation of Caltech's tuition refund policy
can be found on pages 144–147 of the
2007–2008 Caltech catalog.
Personal
Account Refunds
If the balance on a personal account is a credit balance,
a refund may be requested by the account holder. Requests
may be made by e-mail, telephone, or in person at the Bursar's
Office. Prior to receiving funds, it may be necessary to
fill out and sign a refund form. Refunds can be obtained
in cash or by check. A maximum refund of $500 cash per day
can be received from the Bursar's Office cashier. Refund
checks are requested by the Bursar's Office from and issued
by Accounts Payable. This usually takes 7 business days from
the day of request.
Check Cashing
The cashier in the Bursar's Office will cash checks written
by Caltech students for cash up to $100. Family gift/support
checks are also cashed here. Identification, such as Caltech
ID, driver's license, or passport is required.
Personal Account Payments
Personal account payments may be made on-line, by mail, or in person in the Bursar's Office.
Cash, checks, money orders, traveler's
checks, ACH (e-check), Mastercard, Discover, American Express, and wire
transfers are all negotiable.
ACH and credit card payments are facilitated by CASHNet.
Please note while that a 2.75% fee is charged by the vendor for each credit card payment, there is no fee for ACH payments.
A notation
by the sender of the student's name and Caltech ID number
when sending payments is very helpful. Please
note
payment
due dates (click
here to
view a sample of the statement).
Personal
Accounts/Statements
Currently enrolled students, postdoctoral scholars, faculty,
and members of the professional staff are eligible for a
Caltech personal account. This account reflects tuition
and other academic year expenses for students and is a privilege
that may be used as a personal convenience for charging
dining, copying, mailing, etc. expenses. It functions as
both a debit and charge account. As a debit account, funds
are deposited at the Card Office by the account holder,
creating a credit on the account. As charges are incurred,
the credit balance declines. When used as a charge account,
the various transactions around the Institute are transmitted
to the account and the balance becomes due within 30 days.
Personal account statements are generated on the 10th of
every month and mailed within the first two business days
thereafter. It is expected that payment of the balance due
be made by the payment due date on the statement. An envelope
is enclosed for the account holder's convenience. Personal
accounts with past due balances may be inactivated and collection
efforts instituted.
Account Payment Calculation
In order to determine the total payment due for fall, winter, and spring
term, deduct one-third of the grant aid and scholarships that may have
been offered to you for the academic year and one-third of the student
loan(s) that may be approved for you for the year. You should be
prepared to remit the balance due on or before the first day of classes
per term. Other arrangements may be made with the Caltech Bursar's
Office. Make all checks payable to CALTECH and mail to the Bursar's Office,
MC 120-87, Pasadena, CA 91125. Registration for a following term will
not be allowed until all debts for the preceding term have been
satisfied. Please note: The Registrar's Office may charge a $50 penalty
for failure to register within five days of the scheduled dates.
Also, the Bursar's Office may charge $50 for failure to clear a past due
amount within five days of the beginning of instruction.
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